Company brain demo
The brain below is three years of memory from a fictional travel agency. Press one of the ready questions or type your own, and watch where the answer comes from, how many notes were read and how much context it cost.
1. Ask, and get the source with the answer
The questions sit in three groups. The first is what any document search can do: what the contract says, what we do in a crisis. The other two need an archive: what happened last year, and who took this decision on what evidence. The box takes your own question too.
Day to dayToday's question: policy, price, procedure.
The pastThe archive reaches back to 2024: year on year, customer history, things that did not work.
Decision memoryWho decided, on what evidence, what came of it, was it reversed.
In the 50 to 99 band it is 8%. Another 3% can be added if the contract is signed 60 days before departure, taking it to 11%. The ceiling is 15% under any circumstances, and any discount above 12% needs the sales manager's written approval. The ceiling went in in January 2026: of the 11 quotes given without one in 2025, two closed at a loss. We do not offer a discount first, we give it when the customer asks.
This is where the token saving and the speed come from: we do not load the whole archive into the model, we hand it the few notes that match the question. The gap widens as the archive grows, because the cost follows the notes read, not the size of the archive.
No note matches that question. The brain does not invent, it says it could not find it.
2. Brain regions
A brain is not one pile. It is divided into regions, one per area of the business, and search can be narrowed to a region. When a new area appears, a new region is opened: the brain branches out to match the shape of the company.
00-Inbox/Inbox305-Meetings/Meeting notes610-Operations/Operations915-Decisions/Decision log1020-Sales/Sales825-Customers/Customer files630-Suppliers/Suppliers740-Marketing/Marketing and ads845-Team/Team and roles550-Finance/Finance760-Regulation/Regulation570-Rules/Rules280-Skills/Skills790-Open-Topics/Open topics195-Archive/Season archive5daily/Daily log5
3. Rules
The brain does not speak off its own bat. A rules file writes down what it does in which situation and what it must never do. When company policy changes, this file changes, not the code.
- No sentence without a source. Under every answer you can see which file it came from.
- Prices are never quoted from memory. When asked for a price it opens the contract or the quote and reads what is written there.
- An estimated figure is kept apart from a measured one. Where it is not sure it says the file does not have it.
- Every text that goes to a customer states the cancellation policy and the insurance position.
- It does not produce a quote outside the discount policy, it routes you to the sales manager.
- Personal data is never copied into a text going to a supplier.
- Every topic has one true file. Where it sees a contradiction it names the two files that disagree.
4. Skills
Repeating work gets written once and becomes a skill: a recipe the brain follows step by step, either on a schedule or when you call it. The outputs below are what the example brain produces.
/daily-briefingEvery morning at 08:00, on its own- Departing today: Cappadocia 3 nights, 38 people. Guide and vehicle assigned, rooming list sent to the hotel.
- Allotment warning: Hotel Belek Park, 5 of 8 rooms unsold, release 25 September. Less than five days left.
- Collections: 218,000 lira overdue with two corporate customers. 126,000 of it is Unsal Grup, day 74.
- Settlement: the Hotel Marina August settlement is paid today, 340,000 lira.
- Complaints: yesterday's room view complaint closed with compensation, nothing open.
- Waiting on you: the October Cappadocia guide assignment, Deniz is not available.
5. Open topics
This is what separates a company brain from file search: it holds not only the documents but where each decision was left. The current state of every topic sits on one line, and it is still there six months later.
- Hotel Marina contract renewalthe request to move the child age to 14 has gone to the hotel, waiting for an answer. Last movement 8 September.
- Ege Holding 2026 tourquote sent, 48 people, 11,900 lira. Selin Arda will come back by 20 October.
- Voice assistant pilotbeing tested on the reservation line, 31 of 40 calls finished without going to a person, rolling it out was left to the 2027 budget.
- 2027 early booking campaignwith the early discount gone it is not clear what the campaign is, decision in the first week of October.
- Firm B transfer contractdelay rate 11%, the contract will not be renewed, it ends on 1 November. Waiting for written confirmation from Firm C on night transfer capacity.
- Dropping balloon to a single supplierclosed, reversed in August 2025, two firms kept because of the cancellation risk.
- Working with Vardar Enerji againthey asked for a 2026 quote, it is being prepared with the scope comparison table, not sent yet.
- Unsal Grup collection74 days late, 126,000 lira. Reminder went on 15 September, the next job will carry a deposit condition.
- International programmepostponed twice, three unknowns unresolved. Mavi Kimya's Prague question is waiting for an answer.
- Putting private prices on the websiteundecided for two years, the effect on lead quality is unknown.
- Starting the Cappadocia day 2 programme an hour laterat proposal stage, the operational cost will be worked out, to be tried in the 2027 programme.
- October Cappadocia guide assignmentDeniz is not available, looking for an alternative.
6. It gets more valuable as you feed it
A company brain is at its weakest on the day it is installed. Every note, decision and skill makes it worth more. What it does in month six it cannot do in month one, and that is the nature of the system rather than a shortcoming.
- Month 112 notes, the regions set upAnswers the question of where things are. Contracts, price lists and procedures are gathered in one place.
- Month 340 notes, the rules writtenRemembers past prices, drafts a quote, writes an answer to an objection. Answers come with their source.
- Month 690 notes, a decision log, 7 skillsProduces the morning briefing on its own, prepares a customer file before a meeting, and says whether an idea has been tried before.
- Month 12300+ notes, two seasons archivedCompares seasons, reminds you of a decision's result when its measurement date arrives, and keeps what a departing colleague knew inside the company.
7. Add-on: a voice assistant that speaks from the brain
The brain is the knowledge layer, and different tools plug into it. One of them answers the phone. It does not invent prices, availability or cancellation terms, it reads them from the sources below, and where it does not know it hands the caller to a person. What follows is an example call, in text and in audio.
Hello, we are looking at a Cappadocia tour for November. Two adults and a nine year old.
We run a three night programme in November. For two adults it is 11,900 lira per person. For a nine year old the discount depends on the hotel, and at the Marina it is fifty per cent.
30-Suppliers/Hotel-Contracts-Antalya-2026.mdIs the balloon ride included?
The balloon is not in the package, it is optional. It is 4,200 lira per person. If the weather cancels it, the money goes back the same day. In season a cancellation happens about every six days, and we tell you that up front.
30-Suppliers/Cappadocia-Balloon-Suppliers.mdAnd if we change our minds?
Cancelling more than 21 days out costs nothing. Between 21 and 8 days it is fifty per cent, and in the last 7 days it is the full amount. A name change does not count as a cancellation, and it is free up to 72 hours before.
50-Finance/Payment-Terms-And-Cancellation.mdMy partner uses a wheelchair. What is the situation in the room and on the excursions?
An accessible room goes on the rooming list as its own separate line, and I can flag that now. On access along the excursion route my files do not give me a firm answer, so I am not going to guess. I am passing you to our operations lead, who will call today and confirm the route stop by stop.
10-Operations/Rooming-List-Rules.mdAll right, let us hold a place first.
The deposit is thirty per cent and the balance falls due fifteen days before departure. I am sending you the booking link now, and the insurance is already in the quote. One of our sales team will call today to confirm.
50-Finance/Payment-Terms-And-Cancellation.mdThe recording was produced outside a studio to make the call audible; the sentences spoken are word for word the answers the brain reads from its sources. The voice assistant is a separate product and is not part of a company brain setup. It is added once the brain is in place, because an assistant is only as good as the memory behind it.
This demo runs on a fictional company. The real numbers from our own brain are on the TAOS Brain page, where we have used it every day since 26 August 2026.
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